Jobwall

Everything You Need to Prevent Lost Placements

Jobwall combines visual pipeline management, smart automation, and powerful analytics to help UK recruitment consultants never lose another placement.

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Comprehensive Feature Set

12 powerful features designed specifically for recruitment consultants who are serious about hitting their targets

Visual Kanban Pipeline

Drag-and-drop interface showing all roles across 6 customizable stages

Key Capabilities

  • •Move candidates between stages with simple drag-and-drop gestures
  • •Color-coded cards with priority indicators (high/medium/low)
  • •Real-time updates when team members make changes
  • •Customizable stage names and SLA limits per column
  • •Filter and search across your entire pipeline
  • •Mobile-responsive touch interface for on-the-go management

Benefits

  • →Instant visibility into every role's current status
  • →Identify bottlenecks at a glance
  • →Reduce time spent tracking candidates in spreadsheets

Smart Reminders & Alerts

Automated notifications when roles need attention

Key Capabilities

  • •Configurable SLA rules (default: 72 hours per stage)
  • •Automatic flagging of overdue roles and tasks
  • •Client response pattern learning for intelligent follow-up timing
  • •Email and in-app notifications with one-click actions
  • •Urgent actions dashboard showing all items requiring attention
  • •Customizable notification preferences per alert type

Benefits

  • →Never miss a critical follow-up again
  • →Prevent placements from going cold
  • →Proactive management instead of reactive firefighting

Advanced Analytics Dashboard

Comprehensive performance metrics and insights

Key Capabilities

  • •Stage duration analysis showing average time per column
  • •Period-over-period comparisons (week/month/quarter/year)
  • •Placement velocity tracking with trend indicators
  • •Revenue forecasting based on weighted pipeline value
  • •Conversion rate analysis per stage
  • •Individual and team performance leaderboards
  • •Exportable reports in CSV and PDF formats

Benefits

  • →Identify process inefficiencies and optimize workflow
  • →Track progress toward quarterly placement targets
  • →Data-driven decisions to improve conversion rates

Team Collaboration

Multi-user workspaces with role-based permissions

Key Capabilities

  • •Real-time collaboration with simultaneous editing
  • •Assign roles to specific team members with ownership tracking
  • •Role-based access control (admin vs member permissions)
  • •Agency-wide analytics showing team performance
  • •Activity feed showing who did what and when
  • •Shared pipeline view with individual focus modes
  • •Team invitation system with email verification

Benefits

  • →Eliminate duplicate effort and role conflicts
  • →Clear accountability with ownership tracking
  • →Scale your recruitment operation efficiently

Stage Duration Tracking

Automatic timing of how long roles spend in each stage

Key Capabilities

  • •Millisecond-precision timestamp tracking on every stage change
  • •Calculate average, median, and maximum duration per stage
  • •Historical trend analysis showing if pipeline is speeding up
  • •Benchmark against your own past performance
  • •Identify which stages cause the most delays
  • •Stage-specific SLA violations highlighted in urgent actions

Benefits

  • →Spot bottlenecks before they cost you placements
  • →Set realistic client expectations based on data
  • →Continuously improve your placement velocity

Quarterly Target Tracking

Set goals and monitor progress throughout the quarter

Key Capabilities

  • •Configure placement targets during onboarding
  • •Real-time progress visualization showing placements vs target
  • •Days remaining in quarter countdown
  • •Commission tracking showing earned and forecasted revenue
  • •Historical quarterly performance comparisons
  • •Automatic rollover to next quarter with goal adjustment prompts

Benefits

  • →Stay focused on hitting your revenue targets
  • →Motivate yourself and team with visible progress
  • →Plan workload based on time remaining in quarter

Automated Task Management

Auto-generated and manual tasks with due dates

Key Capabilities

  • •System automatically creates tasks based on pipeline events
  • •Manual task creation for custom follow-ups
  • •Due date tracking with overdue indicators
  • •Task completion tracking with timestamps
  • •Tasks grouped by role for easy context
  • •Priority levels (high/medium/low) with visual indicators

Benefits

  • →Never forget to follow up on a critical action
  • →Reduce mental load with automated task generation
  • →Clear daily action list of what needs attention

Client Response Learning

Track client patterns and predict optimal follow-up timing

Key Capabilities

  • •Automatic tracking of client response times per company
  • •Calculate average response time for each client
  • •Intelligent suggestions for when to follow up
  • •Historical pattern recognition across all interactions
  • •Client-specific SLA recommendations

Benefits

  • →Optimize follow-up timing for each client
  • →Build stronger client relationships with timely communication
  • →Reduce wasted follow-ups on slow-responding clients

Candidate & Role Notes

Rich text notes and activity logs per role

Key Capabilities

  • •Add unlimited notes to any role card
  • •Timestamp all notes with author attribution
  • •Activity log showing full history of changes
  • •Search across all notes and role details
  • •Export role history for client reporting

Benefits

  • →Maintain complete context on every placement
  • →Onboard new team members quickly with full history
  • →Generate client reports from activity logs

CSV Import/Export

Bulk data migration and reporting

Key Capabilities

  • •Import existing candidates from any system via CSV
  • •Field mapping for standard recruitment data formats
  • •Export entire pipeline for backup or reporting
  • •Export analytics data for further analysis
  • •Free migration assistance for large datasets (500+ candidates)

Benefits

  • →Migrate from spreadsheets or legacy systems in minutes
  • →Integrate with external reporting tools
  • →Maintain data ownership with full export capability

Enterprise Security & Compliance

Bank-grade security and GDPR compliance

Key Capabilities

  • •AES-256 encryption for data at rest
  • •TLS 1.3 encryption for data in transit
  • •SOC 2 Type II certified infrastructure
  • •Regular third-party penetration testing
  • •Automated daily backups with 30-day retention
  • •UK/EU data centers for GDPR compliance
  • •Right-to-be-forgotten and data portability support
  • •Two-factor authentication (2FA) available

Benefits

  • →Protect sensitive candidate and client data
  • →Meet regulatory compliance requirements
  • →Build trust with clients through security certifications

Progressive Web App (PWA)

Install on any device like a native app

Key Capabilities

  • •Add to home screen on iOS/Android/Desktop
  • •Offline access to recently viewed data
  • •Push notifications for urgent actions
  • •Full-screen mode without browser chrome
  • •Automatic updates without app store submissions
  • •Works on all modern browsers

Benefits

  • →Access your pipeline from anywhere, even offline
  • →Faster load times with caching
  • →Native app experience without downloads

Related Resources

Real-World Use Cases

See how agencies, in-house teams, and freelance consultants use these features to prevent lost placements

Explore Use Cases

How to Prevent Lost Placements

Learn 7 proven strategies to protect £24k-36k annual revenue through better pipeline management

Read Guide

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